What are Functionality and Benefits of Room Chart in Hotel PMS

Functionality:

Room Availability: The room chart displays the availability status of each room in real-time, indicating whether a room is vacant, occupied, or out of service. This helps front desk staff quickly identify available rooms for new bookings or walk-in guests.

Room operations: Hotel staff can make reservation, assign rooms to guests and checkout guest directly from the room chart. Approx all front office operations can be done from single page system called Room Chart. By selecting a vacant room and assigning it to a guest, the PMS updates the status of the room accordingly and generates a corresponding guest record.

Room Type and View: The room chart typically includes information about the room type, such as single, double, suite, etc., as well as any specific room attributes, such as a city view, pool view, or smoking preference. This allows staff to match guest preferences and requirements more effectively during the room assignment process.

Room Status and Housekeeping: The room chart can show the status of each room in terms of cleanliness or readiness for check-in. It helps track the progress of housekeeping tasks, such as room cleaning, maintenance, or inspection, ensuring efficient room turnover and readiness for new arrivals.

Guest Information: The room chart may display guest information associated with each room assignment, including the guest's name, arrival and departure dates, and other relevant details. This provides a comprehensive view of guest occupancy and facilitates seamless guest service.

Room Moves and Transfers: In case of guest requests or operational needs, the room chart allows staff to easily perform room moves or transfers. They can change a guest's room assignment within the chart, updating the room status and guest records accordingly.

Benefits:

Real-Time Room Management: The room chart provides real-time information on room availability, enabling staff to efficiently manage room inventory. This ensures accurate room assignment and maximizes occupancy, reducing the risk of overbookings or missed revenue opportunities.

Streamlined Operations: By centralizing room management within the PMS, the room chart streamlines operational processes. It eliminates the need for manual room tracking, minimizes errors, and enhances efficiency in managing guest arrivals, departures, and room changes.

Enhanced Guest Service: The room chart helps front desk staff deliver excellent guest service by providing quick access to room availability and relevant guest information. Staff can assign rooms that align with guest preferences, improving guest satisfaction and fostering a positive guest experience.

Housekeeping Coordination: The room chart facilitates effective communication and coordination between front desk and housekeeping departments. Housekeeping staff can easily identify occupied rooms, prioritize cleaning tasks, and ensure timely room turnover.

Visual Representation: The visual layout of the room chart simplifies the understanding of room availability and status. Staff can quickly grasp the overall room occupancy and make informed decisions based on the graphical representation.

Reporting and Analytics: The room chart data can be utilized for reporting and analytics purposes. Hotel management can generate reports on occupancy rates, room utilization, revenue metrics, and other key performance indicators, enabling informed decision-making and forecasting.

Overall, the room chart functionality in a hotel PMS improves operational efficiency, enhances guest service, and enables effective management of room inventory. It contributes to a seamless and organized hotel operation, supporting staff in delivering exceptional guest experiences.